Calendar and approvals

The calendar is the one place where everything scheduled is visible. It is a real month grid — Monday-first columns of date cells — where every day shows what it holds: social posts, videos, ad launches and changes, emails, pages, agent tasks and wrap-ups as compact project-colored chips, plus calendar events as tinted pills. Videos and posts are produced in their own tabs, and repeating work is set up in the calendar's own Routines tab — whatever any of them schedules lands here.

Approvals are the other half of the mechanic. Drafts arrive from many directions — the weekly beat, routines, calendar events, campaign plans, the assistant, or you clicking a day — and every one of them waits in review. Each item moves through the same states: draft (needs review), approved (waiting for its slot), vetoable (sends at its slot unless you stop it), then sent, and finally verified live or failed. Nothing publishes by itself below the trust level you set.

What it unlocks

One month grid with everything scheduled across all your projects — filter by project, type or channel, or search, and the grid dims to what matches.
A day panel under the grid: click any day to see its items and events, move a pending item to a new time inline, or create something new on that date — a post, an email, a video batch, an agent task or an event.
An item drawer with the full story: where the item came from, its state, and the actions — approve, veto, skip, regenerate, reschedule, retry.
The needs-you filter — just the drafts awaiting review, the items about to send inside 24 hours, and the failures. Everything else stays out of your way.
An Agenda tab for the same schedule as a readable list, and an Activity tab recording everything the engine did on its own.

How your numbers travel

Everything that draftsroutines, events, plans, you

Reviewapprove, veto or skip

draftsslotsstatesresults

The calendarevery slot, every state

Two things trip people up, so the calendar makes them explicit. First, approving is not scheduling — for videos, approve is the quality gate and booking the slot is a separate, second step. Second, most chips on the grid are not asking for anything: planned intentions from your cadence and routines read quietly as Planned, and the needs-you filter cuts the grid down to only the items that genuinely want a human.

Set it up, step by step

0 of 7 done

1. Calendar
2. Month
1. Calendar
2. Needs you
1. Calendar
2. Day panel
1. Calendar
2. Day panel
3. Item drawer
1. Videos
2. Review
3. Approve
4. Schedule
1. Settings
2. Autopilot
3. Veto window
1. Calendar
2. Agenda
3. Activity

If something does not work

I approved a video — why didn't it publish?: Approving a video is the quality gate; it books nothing. Open the video's drawer in the Videos tab — after approval it shows the scheduling block. Pick 'Auto — next best slot', now, or a time, and the publish appears on the calendar. Approve and schedule are separate on purpose: quality and timing are different decisions.
What does 'Sending soon' mean — can I still stop it?: Yes. Sending soon is the veto state: on a level-2 trusted channel the engine has approved the item and it will fire at its slot unless you veto it before the deadline. Open the item and veto — it never sends. The window is 24 hours by default; change it in Settings under Autopilot.
Why do some chips say 'Planned' instead of 'Needs review'?: Planned chips are intentions, not asks — your weekly-beat cadence and routines projecting what the engine intends to draft over the coming days. They are dashed and quiet because they need nothing from you yet. Approve one and it hands off into its pipeline: a draft appears in the Posts or Videos tab for real review.
The needs-you filter is empty but I can see items on the grid: The filter is stricter than the grid on purpose. Planned intentions never count, items already approved or sent never count, and Sending-soon items only count once their veto deadline is inside 24 hours. If the filter is empty, nothing needs you right now — that is the point of it.
Where do I pause everything, and does the calendar stop?: The kill switch lives in Settings under Autopilot. It pauses execution — nothing sends — while drafting continues, so the calendar keeps filling with drafts and planned items and shows a paused banner. Resume in Settings and the queue picks up where it stood.

Before you start

A SiteOps project with something producing drafts — a routine, a planned campaign, the weekly beat, or just you. An empty calendar points you at the Videos and Posts tabs and its own Routines tab, because those are the places that fill it.

Quick links

What SiteOps reads

Every scheduled item, whatever produced it — routines, calendar events, campaign plans, the assistant or you — with its state, its slot and where it came from.
What runs alone: on channels you trust, the engine approves its own drafts — level 2 sends after an open veto window, level 3 sends straight at the slot — and every action it takes alone lands in the Activity tab.
What waits for you: drafts on channels below that trust, every video's quality approval, anything flagged sensitive, and every ad launch — ads are pinned to approve-first forever.
Nothing publishes by itself below the trust you set. Approving and scheduling are your calls, and the veto window is your undo before a level-2 item sends.

Calendar and approvals

Set it up, step by step

If something does not work

Set up once, see everything every morning